Property maintenance schedule template in Excel: 24 recurring tasks with next-due dates that calculate themselves.
Pre-filled with the lawn, garden, exterior, pest, interior, safety and water tasks a property needs through the year. Type the last-done date and the next due date follows; overdue rows turn red. Free, no email required.
How do you set up a property maintenance schedule?
List every recurring task with how often it should happen in days, record the date it was last done, and let the next due date calculate. Filter by next due each week to plan the visits, and review the frequencies with the client once a year because every property is different. This workbook comes with 24 common tasks and typical frequencies, a properties sheet for access notes, and a task library to copy from. Across 12,570 publicly posted reviews of NZ cleaning, garden and pest control businesses, punctuality is the most-praised trait (30.8 to 39.1% of positive reviews) and repeat-use language appears in 36.8 to 43.5%. A schedule the client can see is how a one-off job becomes a standing one.
The job this document is doing.
- —Gutters get cleaned when they overflow, which is the one week the client is unhappy
- —A quarterly pest treatment drifts to five months because nobody set a date
- —Three properties, three different notebooks, one team member who knows where everything is
- —The client assumes the hedge is included and the schedule says nothing either way
Open it and use it today.
- 01Schedule sheet: property, area, task, frequency in days, last done, next due (calculated), status dropdown, assigned to, estimated minutes, notes
- 0224 pre-filled tasks across lawns, gardens, exterior, pest, interior, safety, water and admin, with season notes
- 03Amber inside 7 days, red when overdue; filters on every column
- 04Properties sheet (access notes, pets and hazards, preferred days) and a task library to copy from
- 05How to use, including the annual review with the client
Free to use and adapt for your own business. Not legal advice: check contract terms against your own terms of trade and, where it matters, with a lawyer.
Why this document, and not another one.
| Category | Punctuality praised (positive reviews) | Repeat-use language | Aftercare or follow-up praised |
|---|---|---|---|
| Cleaning services | 39.1% | 41.8% | 2.9% |
| Garden and outdoor | 36.2% | 43.5% | 1.4% |
| Pest control | 30.8% | 36.8% | 5.5% |
Share of positive reviews (80 or more out of 100) mentioning each trait, from 12,570 publicly posted reviews of 186 NZ cleaning, garden and outdoor, and pest control businesses, collected August 2026. Full corpus, method and thresholds: the property maintenance methodology page. Full findings: the property maintenance research study.
Use it alongside
First visit checklist for property maintenance
The first job at a new property sets the standard every later visit is judged against.
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